Transportation Facility Relocation Community Meeting Minutes
Frequently Asked Questions: The Proposed District Transportation Facility
As of April 16, 2018/July 15, 2018
Our current District transportation facility is 49 years old and needs to be replaced. It was constructed when the District had fewer schools and approximately 2,000 fewer students than it does now. The current transportation facility does not meet our needs on many levels. Our bus drivers park at a church about a block away, we don't have space for all of our buses on the lot, and we do not have room to maintain our fleet in good working order. Safety is always our first goal and locking the buses up at night is an important feature of the Lakeview site.
The District has been exploring properties for more than two years. We have researched various options in West Linn, Tualatin, Tigard, and Lake Oswego.
This is an investment in our future and it puts the transportation facility in an industrial park zone located at 6333 Lakeview Blvd.
We are working hand-in-hand with the Rosewood Neighborhood Association (RNA). Here is our progress to date:
- June 2018, the District reviewed the traffic study with RNA representatives
- June 2018, the District conducted a noise study
- July 2018, the District reviewed the noise study with RNA representatives and discussed potential noise abatement strategies
- August 2018, the District will be working with the architect to increase noise abatement strategies in the final design
What is the address for the new transportation facility: 6333 Lakeview Blvd, Lake Oswego
Where is the current transportation facility located: 4200 Douglas Way, Lake Oswego
Why does the District want to move the bus barn from its current location? The current location is too small for the current fleet and the building condition is deemed critical based on a 2015 Facility Condition Assessment. Based on the assessment, the cost of repairing all of the deficiencies in the building are higher than it is currently valued.
How long has the current property been used as the District’s bus barn? Since 1969.
How big is the current property? Approximately 2 acres
How many buses are currently housed at the bus barn? 60
Approximately, how many buses are propane? 55
Approximately, how many buses are diesel? 5
Is fueling for the diesel buses conducted at the current bus barn? No
Will fueling for the diesel buses be conducted up at the new bus barn? No
What is the makeup of the current fleet? 52 daily buses and 8 activity buses.
How long has the District been looking for a new location? For more than two years.
Where has the District been looking to relocate the bus barn? Lake Oswego, Tualatin, West Linn, Tigard
What are the cost and pollution savings with propane buses?
- Propane buses warm up faster in cold weather than diesel
- Schools across the country have experienced saving of up to $1600 per bus in maintenance costs because less oil and fluids are needed
- According to the U.S. Department of Energy’s Clean Cities AFLEET program, propane buses pump out 12 percent less greenhouse gas emissions than comparable diesel vehicles.
When was the first community meeting about the proposed relocation?
In the 2014/2015 school year, Dr. Beck received direction from the school board to explore land acquisition possibilities to move the transportation facility operations.
Since April 20, 2015, the board has received information about the property acquisition process more than 18 times.
On October 2, 2017, the District met with the Rosewood Neighborhood Association.
On November 14, 2017, River Grove PTO invited District staff to speak at their PTO meeting about this potential land acquisition.
On April 12, 2018, the district held a public meeting about the property as part of the application process.
LO Review notices about the meeting appeared in the paper on:
March 15, 2018
March 22, 2018
March 29, 2018
April 5, 2018
April 12, 2018
What is the process the District must go through to acquire this property?
- The District signed the purchase and sale agreement in late September. There is a due diligence process the District will follow. Part of the process is looking at potential issues at the site. These could include:
- Lead paint
- Environmental contamination
- Once the District applies to the City, there will be a formal community engagement process. Community engagement meetings will be held for:
- Neighborhood association meeting with the neighborhood association on April 12, 2018.
- Development Review committee meeting with public participation - expected in fall of 2018.
- The District conducted a traffic study to City standards as part of the application process
- The district closed on the sale. Improvements may include:
- Additional blacktop
- An additional service bay
- Additional landscaping
- Visual and sound mitigating improvements
Who is the current transportation vendor and when did the district contract with them?
In 2015, the school district contracted with Student Transportation of America (STA) to provide bus services for all 10 schools.
Will diesel refueling stations be located at the new site? No. Only propane refueling will be performed at the site.
How big is the proposed site? 2.4+ acres
Why did the District choose this site? It is zoned light industrial. It is within reasonable distance to our schools. It will accommodate parking for our entire bus fleet and staff vehicles as well as space for an additional service bay. It is within the District’s budget.
Can the fleet exit at the back of the property and not onto Lakeview? No. There are train tracks abutting the back of the proposed property that prohibit exiting at the back.
Will the majority of the buses be running throughout the day? No, there is a morning period and an afternoon period that each lasts approximately 2.5 hours. Not all buses leave or arrive back at the facility at the same time. Activity buses may run during the day, but typically less than eight activity buses are out at any given time.
Morning buses begin leaving the facility at approx 7:15 a.m. and return by approximately 9:30 a.m.
Afternoon buses begin leaving the facility at approx 2:15 p.m. and return by approximately 4:45 p.m. The plan is that buses will back into their slips after their last afternoon route so that backing up will be very limited early in the morning.
Will buses be idling in the morning to warm up? Propane buses need very little time to “warm up.”
Has the District looked at other sites? Yes. Over the past two years, several sites have been evaluated. This is the best one that fits the district’s budget and land use.
Did the District need to file a conditional use application? Yes. The land is zoned light industrial but is not zoned outright for use as a transportation hub. Transportation is not excluded, but it is not outright permitted either.
What will the District do about the congestion on Jean and Lakeview? The District commissioned a traffic study which shows no significant negative impacts. Bus traffic will be heading east on Jean during peak morning traffic times and then west on Jean before afternoon peak traffic times. The majority of neighborhood traffic on Jean Road during each of those times are in the opposite directions. Planned City improvements, which include a new orientation to improve access onto or off of Lakeview onto Jean Road (before the end of 2018), and signalization of the Jean Road intersections at Bryant (2019) and Pilkington (2020) will mitigate impacts. A small number of buses, approximately 10 or less, will head south on 65th from the proposed new facility to serve bus routes in the southwest corner of the district.
Has the district considered having multiple sites throughout the town and not just one site? Drivers must be seen by STA managers before they drive. STA has two managers and there is currently only one location for drivers to check-in with management.
Will buses use Kenny Street to run their routes? No with the exception of one bus route which currently picks up and drops off on Kenny. No side streets will be used unless they are a part of a regular bus route.
Has the district met with the City and others to find alternatives? Yes. No other properties exist that are affordable, are light industrial, have the requisite space or that are within feasible proximity. There is no reasonably compatible location at this time.
How did the District pay for this? The district will issue a full faith and credit bond, i.e. the district will take out a loan. 70% of the interest costs on depreciable improvements and acquisition will be reimbursed by the state of Oregon, along with 70% of the depreciation of the annual depreciation of the building and improvements.
Has the District had conversations with other groups about relocating the bus barn? As of October 2, 2017, the District began its community engagement by meeting with the Rosewood Neighborhood Association. The District administration informed the LOSD board of directors during the summer of 2017 about this specifically proposed acquisition, but board discussions go back more than two years for the need to identify a different site.
How does the District notify neighbors about upcoming meetings? Through the City application process, meeting notices have been sent to the closest neighbors per city requirements. The District notifies the Rosewood Neighborhood association about all upcoming meetings. Meeting notices for the April 12 meeting were posted in the LO Review paper, sent to Rosewood Neighborhood Association member, and posted on the District’s website.
Who should be contacted at the District for more information: Stuart Ketzler: 503-534-2000